I wanted to tell two customer service stories about the same company that illustrate what Jason's written about regarding setting up your customer service (and your service in general) to do well.
The company is Apple.
Here's story number 1:
- I bought Apple's office software on optical disc from a third party seller. My MacBook Pro's disc drive refused to read it. (It did read other discs.) I went to the local Apple Store and asked an employee if he could see whether one of their optical drives would read it, and if so, whether he could put it on the USB stick I'd brought along, or if it failed, I could return it to the seller. Instead, he simply installed the same software from an external drive there in the store - no questions asked, no charge. I couldn't thank him enough, and he simply deflected all the compliments as if this was to be expected. And maybe it is normal operating procedure, I don't know. So think about that - Apple gets their money from the reseller; I'm thrilled; and this must be at least the tenth audience to which I've related this story. Message: You've got no worries if you buy an Apple product, we'll stand behind it. And all Apple had to do was empower some smart human beings dealing personally with customers to do what made good sense to them.
Story number 2 involves the evil twin of "treat others as you would like to be treated," which is "You create what you fear:"
- I've paid to be part of Apple's OS X developer program. Program members get advance OS X builds. I'd eagerly awaited the first developer preview build of the newest OS X version, Yosemite. I got the email that said the build was available to download, with the key to unlock the build server. Entered the key, and the download crapped out halfway through. Entered the key again, got a message saying "You've already used this key [duh], it's no good." Spent 20-25 minutes on various forms of hold (waiting for a customer service rep, waiting until the rep talked to a supervisor and got the OK to send another key, waiting until the rep gave me the key on the phone) and went back to the download site. Get the message "You've already used this key...." What? No I haven't. Another 20-25 minutes, another key, stay on the phone while I try this one, nope, same message. Wait another 5 minutes on hold until the rep comes back with a third key. Same message. Rep says she apologizes, must be some glitch in the process, please try again later. So I went to a couple of third party Apple developer forums, and that quickly (within a couple of hours of the developer preview becoming available), folks had posted about the glitch and a couple of workarounds, the first of which didn't work for me, but the second did.
How many hours did various Apple reps and supervisors spend on the phones with how many developers that evening, costing Apple how much money, because Apple was more afraid of losing money to people with pirated keys than they were concerned about making sure developers had a good download and install experience that worked smoothly? So they created what they feared. Think how different it could have been if they'd operated more out of a sense of responsibility to their developers, and less out of fear.