[size=small]Big update[/size]
Location is confirmed! I have reserved the clubhouse that was mentioned earlier in this thread. The address is 2410 Brightwater Drive, Missouri City, TX 77459. It is about five minutes from Sugar Land Town Center, and about twenty minutes southwest of downtown Houston.
The clubhouse is a free-standing building with a great view and comfortable furniture. There are 3 round tables, 2 rectangular tables, and 32 chairs (some upholstered and some straight-back). It has a routine number of electrical outlets, which means not enough, but we will have to make do with outlet strips. It has a covered loading/unloading area at the front door and plenty of parking. It should support about 25-30 of us with gear. It is probably more event-friendly than any of our houses would be.
I think everyone will like this location better than a hotel, and we won’t have to worry about uninvited guests wandering in from the lobby. It might be a little more hassle to find, but I am confident that you will really enjoy it once you get there. If you are coming from out of town, please PM me for a list of nearby hotels that are reasonably priced and convenient to the site.
I am going to schedule the event for 10AM-6PM. I will not be able to pick up the key before the morning of the event, so don’t plan to arrive early. However, the end time is very flexible to allow time to clean up and pack.
I am asking for a cover charge of $15 in advance or $20 at the door to help defray the expense for the site. I would especially appreciate if those who wish to have one of the 6-8 reserved table spaces could confirm and pay in advance, either by mail or paypal. I have already paid the rental fee plus a $500 security deposit, so I am definitely “confirmed”. If you wish to pay in advance and can do so, please contact me via PM for details.
We could use volunteers to bring snacks or a cooler of water and soft drinks. No alcohol or red beverages are allowed per the clubhouse rules, and it would be smart to avoid snacks that will result in greasy hands and carpet drips (no hot wings please!). A card table or two would help also.
I could also use a few volunteers to stay after the festivities to help me clean up. This is a community clubhouse, so there is no hotel staff to handle the dirty work. All we need to do is to leave it in the same condition as we found it, so it shouldn’t be too difficult.
It would be nice if these clean-up volunteers were not the same people bringing massive amounts of gear, as those folks will have enough to do with packing and loading their equipment after the event. If you are coming without much gear and want to contribute, the cleanup and/or snack patrols would be a great way to do so and will be very much appreciated.
If you can do any of these, please let me know via PM and I will make note of it. I hope I haven’t scared everyone off with all of these rules and requests, but I think we will be able to have a great event with a little coordination and planning, and a very minor effort and expense. I’m eagerly looking forward to this day, and I hope you are too!
Please PM me with any questions or concerns, and I will try to address them. I plan to edit the first post in this thread with some of these details, and keep it up to date as the event gets closer. Please check there for the latest information.
