I would set it up, but I'm 3 1/2 hours away as it is. Need a local person to do it
Just call or go to the Parr Library in Plano and ask them about the meeting room. I'm not sure how it works, but they'll be able to help you. Once you've got the room, make a thread with a date. There aren't too many vendors in this part of the US, so you don't have to worry about contacting them to come, etc. Dallas meets are usually just APS (Alex) and all the members' rigs.
They have the tables and chairs and several power outlets around the room and a few in the middle as well. People just need to bring some snacks and their goods. Library opens at 9am and closes at 6pm I believe, so setup at 9am then tear down at 5pm at the latest.
If you have a different place you want to try feel free, but unless I'm mistaken I think the library's room is free since it is a public building and all. You'd certainly want to check that before reserving a time. There's room for about 20 people's rigs and ample room to move around even if there is enough people there to have that many rigs out. There's a fridge and prep area and bathrooms are nearby. If pabbi1 is able to come he's got a line on a great pizza place nearby we can take a collection for lunch for everyone.