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Sounds fine to me but what would be more helpful is to put the word out to manufacturers so as to get more interest in headphone related products being at the show. The more the merrier!
Hi, I assume that you're the lead organizer of the Capital Audiofest? Though it's probably more common for manufacturers to contact you about attending a 2-channel audio show such as yours, you won't get much in the way of results if you just sit & wait for Head-Fi-related vendors to contact you. You'll have to personally invite most of the vendors that you want to attend. I'd suggest asking the following vendors, as they're relatively close to DC (some more than others):
HeadAmp (based in Charlottesville, VA)
(even though it's local to you, HeadAmp is attending a meet in CA on 7/20 and has already committed to the CA Audio Show on 8/10)
Moon Audio (based in Cary, NC)
(unlikely seeing as they've already committed to the CA Audio Show on 8/10)
Woo Audio (based in Brooklyn, NY)
(unlikely seeing as they've already committed to the CA Audio Show on 8/10)
Beyerdynamic USA (based in Farmingdale, NY)
Ultimate Ears (based in Irvine, CA, but they have a rep based in CT)
If you're serious about holding a Head-Fi meet-type event at an audio show, I'd also suggest just blocking off a small room for that purpose. Since your lead time is just over 30 days out from the show date, you're not likely to attract a huge audience at this point and I'd recommend expecting anywhere from 10-50 Head-Fi members to show up (close to 50 being unlikely though).
I'd also recommend a single-day event. Possibly next year if you plan in advance to have sufficient vendors (10+) & attendees (100+), that could theoretically support 2 days of traffic.
And no offense but your current timeline out from your show date is very tight for most vendors to be able to make it. You needed to plan this further in advance if you wanted Head-Fi vendors at your show. Realistically I'd think that 10-30 Head-Fi members will attend your show too.
