I just went and looked at the Pecan room. It's basically just a square room. It certainly looks large enough, and if it isn't large enough then I think it is probably a good thing because that means we had a ton of gear. There are 6 power outlets that I counted, but the back wall was blocked with a table so there may be 8. On the side wall the outlets are probably 16 feet apart. We would definitely need to string up several extension cords with power strips. It could get slightly messy, but I think it's perfectly manageable. With the amount of people we are going to have, the room is big enough, but ambient noise will definitely be a problem. I'm sure we could mitigate it slightly by setting up most of the gear on one side of the room, but the sound is going to reflect, so it will be almost pointless to bother without some kind of partition. A white noise generator might help. There is a large hallway outside of the room and a sort of common area where the restrooms are.
The price seems right, and I get the feeling that if we catered it I could bargain with her and get it lower. But it's probably not worth it because the meals would end up easily being 20 a person and there is a lot of food around there. We'd just have to take turns getting lunch. Outside food is not allowed.
The price is for 7-5. All of the other rooms are at this facility are booked on March the 2nd, so I think we should probably act quickly. I haven't looked at anything else mind you, but I think it really suites all of our needs and I can take care of booking it and putting a deposit down if we are ready.
I have some pictures on my phone that I can upload when I get home, as well as an information packet that has the full menu and floorplan. Let me know if you guys have any questions.