Tour Participation Rules and Responsibilities (7 Day Audition)
The participant list is organized logistically to minimize shipping costs starting from the West and moving toward the East Coast. The tour will begin with the first in the list for a 7-day audition. Thereafter participants will be responsible to deliver or ship the demo kit to the next participant in the list.
Participant Qualifications
To be eligible for the tour, all participants need to provide four types of contact information to verify identity and shipping address:
- State Issued Photo ID: We need a picture of your driver's license or other qualified ID with photo and that reflects your home/shipping address.
- Phone Bill: We need to verify your phone number and address with a photo of a current phone bill showing your name, phone number, and address which matches your ID.
- Email Address: We will be managing the tours through email which requires an email that you can respond to within 24 hours.
- Backup Contact Info (Choose One of the Two):
- Employer: Name, Address, and Phone - or
- Relative: Name, Address, and Phone
This information must be emailed to
billb@ClearDiff.com before your name will be added to the participant list.
Prequalification: If you have already provided this information to join one of my other tours, you are good for one year prequalifying for my other tours. However, if it has been on file for over a year, you will need to resubmit to remain current.
Qualification Exemptions (thru @BulldogXTRM): If you wish to join the tour, but cannot provide this information - you can contact Mike Brunner (
@BulldogXTRM ) at
bulldogxtrm@gmail.com with options for equivalent verification options that work for you to receive an exception. Please cc
billb@cleardiff.com to keep me in the loop as we work through this exception process. Our goal is to keep you on the tour so we will work with you to make it happen, but we need a way to verify the shipping address and phone number.
Information Security: All personal information will be safeguarded by
@Barra and will be deleted by request after the tour or by withdrawing from the tour. The information is stored on my personal computer is will not be shared with anyone other than to provide your contact/shipping information to the participant before you so that they can ship the kit your direction. When needed, you will be introduced in an email. Retained information is good for a year to join additional tours hosted by
@Barra.
Individual Responsibilities
Participants must understand and agree to these responsibilities listed below as well as take them seriously. Those that do not follow through with the agreed upon responsibilities will be blacklisted from all future tours. Please do not sign up for the tour if you feel there is any reason that you cannot live up to this commitment.
- Communicate: Those in the tour will be expected to be reasonably available to communicate in tour proceedings. Phone, PMs, and email should be responded to within 24 hours maximum. Failure to do so may negate your eligibility and potentially blacklist you from future tours.
- Protect: Participants are responsible for the value of the kit while in their care and will be expected to reimburse the manufacturer for any losses due to participant negligence. The kits should be handled with care and protected from theft. Each participant is responsible for the kit from signed receipt to signed receipt. While the manufacturer accepts responsibility in the case of shipper losses if you ship signature required, participants are still responsible for managing the shipper loss process to its conclusion until the proceedings are concluded. Providing tracking information and following the rules is critical in determining where your responsibility stops.
- Follow the Rules: Each participant is expected to follow the rules listed below exactly:
- At Receipt of Tour Kit: We need to know that the tour kit was received immediately to release the last participant from responsibility.
- Confirm Receipt within 24 Hours: Please confirm receipt on the existing email thread with myself and the sender within 24 hours so both myself and the previous party knows that the transfer is complete.
- PM Next 2 Participants: Please PM the next two participants in the participant's list (POST 3) to provide a backup in case the next participant is unavailable. Priority goes to the tour order as long as they reply within 24 to 48 hours.
- Next Participant Email Confirmation: Please have the next participant email you and cc me at billb@cleardiff.com to confirm readiness. Please request their full name, mailing address, and phone number for the shipper.
- Verification: Please wait to ship until I verify the shipping address by responding to that email that we are good to go.
- Visibility: Please always respond to emails “Reply All” so that I have visibility into the shipping process.
- Be Ready to Ship on Day 8: It is also your responsibility to ensure that you have shipped the kit to the next participant on the 8th day, so please be diligent in contacting and communicating with the next participant. Please never send a kit to a participant that has not responded even if you have their address from a prior tour.
- Communicate Problems/Issues: If needed, you can always reach me directly at my email me at billb@cleardiff.com.
- Impressions/Review (Optional): While optional, to keep things interesting on the tour, any impressions or insight that you can post in the thread would be greatly appreciated. Full reviews are even more appreciated.
- Ship on Day 8:
- Verified Recipient: It is your responsibility to verify the recipient's readiness and their address with me before shipping. If you sense any issues, please contact me before shipping.
- Verified Address: It is important to make sure that you only mail to the verified address unless the two of you get an exception from me first.
- Signature Required: You must ship signature required (or insured) to avoid the responsibility of shipper mishaps. The manufacturer will assume responsibility if you follow the rules.
- Shipper Confirmation #: You must provide the recipient and me with the confirmation number by email within 24 hours of shipping. This will allow us to follow the progress and for the recipient to plan the receipt of the package since a signature is required.
- Responsibility Ends on Signed Receipt: Your responsibility ends when the shipper posts a signed receipt from the recipient.
Tour Signup
This is an open tour which we expect to support all requests to participate. To make this possible, we are requiring complete contact info up front. So, to sign up for this tour you will need to do two things:
- Post: Please post your name, city, and state only – no personal address in the public forum – and then declare that you agree to follow the terms of the tour.
Example Signup Post: From Barra: I live in Anthem, AZ and would like to participate in the tour. I agree to follow the terms of the tour.
- Email: Please email your complete contact info as detailed below to my personal email - billb@cleardiff.com:
- Head-Fi Name: Please remember to include your Head-Fi alias so that I can match your email to your Head-Fi identity.
- Subject Line Format: HeadFi Name - Your Name
- Contact Info:
- State Issued Photo ID: We need a picture of your driver's license or other qualified ID with photo and that reflects your home/shipping address.
- Phone Bill: We need to verify your phone number and address with a photo of a current phone bill showing your phone number and address which matches your ID.
- Email Address: We will be managing the tours through email which requires an email that you can respond to within 24 hours.
- Backup Contact Info (Choose One of the Two):
- Employer: Name, Address, and Phone - or
- Relative: Name, Address, and Phone
That’s it. We reserve the right to turn down the application if we find a cause but hope to accommodate all those US Head-Fi’ers that are interested. If you follow these instructions, you are in.
Signups begin now, and will remain open during the tour welcoming late comers. However, we reserve the right to end signups at any time so please don’t hesitate or you may lose out. The tour will start when we have enough participants to create a reasonable list. Have fun!
