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Spring Toronto Meet - Saturday May 04, 2013 Impressions - Page 5  

post #61 of 92
Quote:
Originally Posted by Clsmooth391 View Post

 

I'm not selling the Anedio, jus the Woo Audio amp and the T1.

 

Yes, I prefer the treble on stats normal_smile%20.gif

 

Ah, yes, selling just the Woo and the T1.

That IS what you said.

It appears that I cannot read very well.  wink_face.gif

Please forgive me as I am a fan of The Corrs, too.

 

I have some stat speakers at home, so I can understand your comments WRT the treble on stats.

Now if someone wants to lend me $1000 so I can buy some stat headphones, send me a PM. I will only make this offer once! biggrin.gif


Edited by Chris J - 5/13/13 at 3:31pm
post #62 of 92
Thread Starter 

I know a few of you were curious, so I made a few notes on hosting and the venue.  Hopefully this will be useful information when the next meet is planned.

 

Q - The donation system.  Does it work for a hotel type venue if you have no MOT to offset the costs?

A - No not even close.  Given the high cost of renting a hotel meeting room, you would have to be pretty heavy handed with the donation box to ensure you could cover the room fees.  Maybe you will fare better, but be prepared to man the registration desk near full time at the beginning of the meet.

 

Q - How much table space is needed for a given venue?

A - Most rigs I saw consisted of a laptop, a headphone amplifier and numerous headphones.  This meant each person used half of a 6' x 2.5' table.  This works out to 7.5 sqft per person of table space.  Could we have got by with less?  Sure, but this makes it far less enticing for people to bring their Headroom Blockhead class amplifiers.  The way I see it if you build it, they will come.  Provide enough space and people will bring their desktop rigs and other interesting gear.  If you try to get by with less, people are more likely to bring only portable gear.  I guess this all comes down to what kind of meet people want to have.

 

Q - How much floor space was used for the meet?

A - The meeting room was around 1030 sqft or 96 sqm.  This was perfect for 30 people, though any smaller and things might have got crowded.

 

Q  - How many outlets are needed for a meet?

A - The optimum would have been 1 outlet per person or 1 dual outlet per 2 people.  The room I rented had 10 dual outlets, and we ran out of outlets.  If your venue has less outlets per person, be prepared to buy a bunch of power bars or face power bar re-organization everytime someone shows up.

 

Q - How much work is needed to organize a meet?

A - There actually isn't that much to do once the venue is decided.  The majority of the work was all the copying and pasting I had to do to get all the PMs sent out and equipment lists created.

 

Q - You took a survey to decide on the date of the meet, but did this yeild any useful information?

A - Not really.  People who can and want to come will come regardless, and there will always be people who cannot make it.  Pick a day that is most convenient for you and what you want to do at the meet.

 

Q - Are there any pitfalls to avoid?

A - I didn't know about it, but the Toronto Marathon took place the following day.  Not realizing this I drove my Sister downtown for a Sunday lunch on my way back to Guelph.  What a mistake...  After getting off the Gardener we headed north to China-town, but ended up circling aroud for over an hour before giving up and going our separate ways.  Avoid scheduling a headphone audio meet on the day there is a marathon in town, especially if it takes place after a bombing took place at another marathon location.

 

If anyone else has any useful information/comments, please post it up.  Thanks.

post #63 of 92
Quote:
Originally Posted by greyhorse View Post

I know a few of you were curious, so I made a few notes on hosting and the venue.  Hopefully this will be useful information when the next meet is planned.

 

Q - The donation system.  Does it work for a hotel type venue if you have no MOT to offset the costs?

A - No not even close.  Given the high cost of renting a hotel meeting room, you would have to be pretty heavy handed with the donation box to ensure you could cover the room fees.  Maybe you will fare better, but be prepared to man the registration desk near full time at the beginning of the meet.

 

If anyone else has any useful information/comments, please post it up.  Thanks.

 

Ouch!

Sorry, man!

Hmmmm, there's got to be a better way to run a meet!

Anybody got any brilliant ideas?

I wouldn't mind running one, but I'm not too interested in massively subsidizing the event myself.  confused_face_2.gif

post #64 of 92
Thread Starter 
Quote:
Originally Posted by Chris J View Post

 

Ouch!

Sorry, man!

Hmmmm, there's got to be a better way to run a meet!

Anybody got any brilliant ideas?

I wouldn't mind running one, but I'm not too interested in massively subsidizing the event myself.  confused_face_2.gif

Chris,

 

In terms of manageable cost, the best venue seems to be the Toronto Public Library.  If everyone donates $10, this is more than enough to offset the room fee.  It's just a matter of running around looking for a location with good subway access and parking close by.  Obviously this will be easier if you are located in Toronto.  The more popular TPL locations are booked half a year ahead, so now is the time to start planning the next meet.  I believe you can book a year ahead.

post #65 of 92

Ditto.. Sorry.eek.gif I was hoping that you could have come close to broken even.

 

Chris.. why don't you and I take it offline for co-hosting a meet next March or so. Maybe we can book a library.

Quote:
Originally Posted by Chris J View Post

 

Ouch!

Sorry, man!

Hmmmm, there's got to be a better way to run a meet!

Anybody got any brilliant ideas?

I wouldn't mind running one, but I'm not too interested in massively subsidizing the event myself.  confused_face_2.gif

post #66 of 92
Quote:
Originally Posted by greyhorse View Post

Chris,

 

In terms of manageable cost, the best venue seems to be the Toronto Public Library.  If everyone donates $10, this is more than enough to offset the room fee.  It's just a matter of running around looking for a location with good subway access and parking close by.  Obviously this will be easier if you are located in Toronto.  The more popular TPL locations are booked half a year ahead, so now is the time to start planning the next meet.  I believe you can book a year ahead.

 

We should try and send this gentleman some $$$ via PayPal.

Any thoughts, folks?

post #67 of 92
Just make the event ticketed. leftovers either refunded or go towards next event.
post #68 of 92

I'm sorry I missed it. I'd love to attend the next one, even though I'm not an accomplished audiophile by any means, just someone who loves my music.

post #69 of 92
Thread Starter 

Quote:

Originally Posted by Chris J View Post

 

We should try and send this gentleman some $$$ via PayPal.

Any thoughts, folks?

Chris,

 

I appreciate the offer, but most of the people who read this thread have probably already pitched-in.

I started off saying I would foot the whole bill, so anyone who did contribute just made this cost lower.

It was my decision to try to force this last meet to happen and I think it was an interesting experiment.

Moving forwards we can try other things so we don't make the same mistakes I did.

 

There is a lot you can do with a year to prepare.

 

I didn't have the time (especially from Guelph) to scout around TPL locations, but I am sure there is a location that will satisfy both drivers and people taking public transit.

A lot of this can actually be done using Google Map's street view which knocked off a bunch of TPL locations I was interested in.

 

The other option is trying to find Members of the Trade to help out with hotel meeting room fees.

I contacted Sennheiser, Denon, Sony and Yorkville Sound (Beyerdynamic), but Sennheiser just had an event a week before I called and no one else got back to me.

With a year to prepare you also might have luck with companies south of the border.

I know Beyerdynamic went to the New York meet which timing-wise conflicted with us, but with a year's notice you might be able to get them to come up.

Headroom came up to a Hamilton meet a while back, so you might also try Tyl to see if he would be interested.

The key thing with all this might be timing.  If you can avoid major meets in the 'States you will definitely stand a better chance of getting MOTs to come up.

 

The thing with successful meets in the States seems to be about getting that momentum going.

Toronto meets are still too small to make things interesting for both attendees and MOTs.

Once you have that critical mass, you can keep building meets bigger.

If it means that we start ticketing meets to raise funds, so be it.

I think we need to begin investing in the Toronto headphone audio community.

 

This is my fault, but we're starting at a position where we are losing money at a meet.

Financially speaking, this last meet was a total failure.  It's easy to brute force a meet to happen.

What we really need is a system where we can make money at a meet.

The first step is finding a venue to make this happen.

I'd personally like to call on all Toronto Headphiles for information on good venues, TPL or otherwise.

I can't believe that Canada's largest city does't have a suitable venue to make this happen.

 

Little steps, before big steps.

First step, finding a venue.

post #70 of 92

Thanks so much Jeff to stepping up for this meet and for the great information. It's really appreciated!!

Chris and I have already started talking to co-host the next meet. Hopefully, we'll have a little more success.

All the best, M

Quote:
Originally Posted by greyhorse View Post

The first step is finding a venue to make this happen.

I'd personally like to call on all Toronto Headphiles for information on good venues, TPL or otherwise.

I can't believe that Canada's largest city does't have a suitable venue to make this happen.

 

Little steps, before big steps.

First step, finding a venue.

post #71 of 92

Already looking forward to the next meet biggrin.gif.  In the process of acquiring some new gear... should be able to bring an A2 with Uberfrost next time (given headphone bar finally gets stock), and today just got a solid deal for k702 Annies from razordogdeals. Highly recommend the seller if you're looking for well priced cans. Just be sure to mention to him you're a Head-Fier and he'll give you a solid deal cool.gif.
 

post #72 of 92
Quote:
Originally Posted by MickeyVee View Post

Thanks so much Jeff to stepping up for this meet and for the great information. It's really appreciated!!

Chris and I have already started talking to co-host the next meet. Hopefully, we'll have a little more success.

All the best, M

This message is for anyone reading this thread, but especially Jeff! This ain't your fault. I am in no position to criticize as I have never ran a meet!

 

Yes, thanks again to Jeff for stepping up and organizing this meet!

 

Let's look at the numbers:

GTA is the 5th (or is it 4th) largest metroplitan area in North America.

There is MASSIVE potential here.

We should be able to run alrger meets than any city in Texas (for example) or Seattle (as another example).

 

I think Mark and I should try to see if we can get an MOT to sponsor the next meet, or at least a future meet, perhaps?

post #73 of 92

I have looked into community centers.  They are usually in central locations, and are relatively cheap.

 

The problem for me was that I live outside of the City of Toronto, and I cannot reserve one.  The area I live in does not have easy access.

post #74 of 92

Hi folks,

 

Sorry I missed the meet, is there an official list of "previous attendees" that I can be added to?-- I noticed the recent May 4th event was organized by a few new folks (thank you for your time!); but because I don't frequent this board much these days, I relied heavily on the mass PMs/emails to stay up to date. Sorry I missed out on the great company over my Newcastles and single malt!

post #75 of 92
Thread Starter 

BMWWW,

 

I have both an official attendee list as well as a list of people who showed interest in a meet.  I will add your name to the list of people who were interested and get this list to our new hosts.

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