Well It seems that this event has come to a CRITICAL juncture. I have called numerous places to secure a location in the Toronto area and its not looking good. Due to the amount of people and gear finding a room large enough that is also cost effective has proven to be difficult for me. The numerous hotels/meeting rooms I have priced are way too expensive ($700) for the event room because of it being on a weekend and the amount of time (8hrs)…and you can't even bring your own drinks!
I have also contacted other types of rooms like community centres but they are not open very long on the weekend and have extra fees that make it more expensive if you use the facility outside the hours of operation.
The only cheap solutions I found were a couple of schools that are renting to the classrooms and we could arrange the tables inside. Parking is free at one of them and its seem close to the subway station. Here is a pic to get an idea of what I'm talking about
This is $200 for like 8 hrs on a saturday any time of the day.
The other place that is cost effective is my sister in laws building large conference room. This is located up in richmond hill so people without a car might find it difficult to get there however the large table has 6 receptacles and there are 8 on the wall.Here is a pic to get an idea.
This is $250 for 8 hrs on a sat as well, any time.
Now I've been told that these locations will not be suitable so now I am asking for EVERYONES help in searching for a location in the TO area. I am not from TO so I may not know about certain locations that are available to rent. I have no problem calling and pricing the location and even putting up $200 for the room and then making most of that money back either by raffle or small entrance fee but i need suggestions now, I am at a dead end!
I hope this post will not be discouraging and I want it to promote discussion for location ideas. Without the location this event cannot move forward, I look forward to reading some suggestions.
As always, here is a link of an updated spreadsheet.
Cheers and thanks for your help!
Edited by merkil - 2/16/13 at 10:21am