Regarding the for sale posting, I am not a moderator so I can't guarantee that it will not be a violation of Head-Fi's posting rules. However, I think it is a harmless, minor violation at worst. I sure don't have any problem with people offering gear for sale at the meet. I think it's a wonderful opportunity to "try before you buy", as wareagle69 says.
On to the meet logistics update:
I made it inside the clubhouse today and met with the managers. The good news is that there are outlets very close to the all of tables. I'd say within 10 feet in every case.
There are 3 round tables, each of which will hold one person's gear only. There are two rectangular tables, each of which will hold 2 people. That's seven spots, and we have eight people bringing sizeable amounts of gear. So, at the moment, we need one more table. I am pretty sure I can borrow a rectangular folding table from work that would handle two more people. (However, if someone has one of these big folding tables and can bring it, please PM me.)
Assuming I can grab that extra table, we can have one more "exhibitor". At the moment, BigEat has dibs on that spot. There will not be enough room for any additional tables, except we can squeeze in one or two solo card tables to handle people coming, like kydsid, with only a couple of pieces. I need that card table or two also... if someone can bring one, please let me know.
So I am officially closing the "exhibitor" admissions at nine, counting BigEat. I'll take a backup for BigEat's spot if someone wants to get on "standby".
I am going to consider BigEat as tentative until we can get a confirmation, but yeah that list of gear and its owner are very welcome. 
I don't want to over-crowd the facility and ruin the experience for those that have committed already, so I am going to have to refuse any additional admissions. However, feel free to PM me and give me your story if you are desperate to come and maybe we can work something out.
I am going to make this announcement on the first post to avoid any confusion later if people think they can come at the last minute. Thanks to everyone for your understanding and support.
On to the meet logistics update:
I made it inside the clubhouse today and met with the managers. The good news is that there are outlets very close to the all of tables. I'd say within 10 feet in every case.
There are 3 round tables, each of which will hold one person's gear only. There are two rectangular tables, each of which will hold 2 people. That's seven spots, and we have eight people bringing sizeable amounts of gear. So, at the moment, we need one more table. I am pretty sure I can borrow a rectangular folding table from work that would handle two more people. (However, if someone has one of these big folding tables and can bring it, please PM me.)
Assuming I can grab that extra table, we can have one more "exhibitor". At the moment, BigEat has dibs on that spot. There will not be enough room for any additional tables, except we can squeeze in one or two solo card tables to handle people coming, like kydsid, with only a couple of pieces. I need that card table or two also... if someone can bring one, please let me know.
So I am officially closing the "exhibitor" admissions at nine, counting BigEat. I'll take a backup for BigEat's spot if someone wants to get on "standby".
I am going to consider BigEat as tentative until we can get a confirmation, but yeah that list of gear and its owner are very welcome. I don't want to over-crowd the facility and ruin the experience for those that have committed already, so I am going to have to refuse any additional admissions. However, feel free to PM me and give me your story if you are desperate to come and maybe we can work something out.
I am going to make this announcement on the first post to avoid any confusion later if people think they can come at the last minute. Thanks to everyone for your understanding and support.
He's tentative, but if he can make it, I'd like to let him darken the doors...
